Office manager (Receptionist)

Avenga is a global IT and digital transformation champion. Together, we are more than 2500 professionals with over 20 years of experience. We deliver strategy, customer experience, solution engineering, managed services, and software products. Our mission is to shake up the conventional IT market.

Now, as we grow fast and smart, Avenga is looking for an Office Manager to join our team on a full-time basis. Our ideal candidate has exceptional oral and written communication skills and should be a people person who can provide the best services for our employees. We prefer candidates, who have experience in similar positions or in the field of hospitality.

Skills and requirements:

• University degree;

• English level – at least Intermediate;

• Proficient computer user;

• Experience in working with G Suite;

• Basic knowledge and understanding of processes in outsourcing IT companies;

• Good interpersonal and time management skills;

• Attention to detail and problem-solving skills;

• Excellent written and verbal communication skills.

Responsibilities:

Reception/Front-Desk:

• Welcoming visitors and clients with the highest standards of hospitality; 

• Working with employees requests (acting on messages and other information inquiries or directing them to the relevant person, perform printing, scanning, etc. on employees’ requests);

• Clerical work (receive incoming calls, maintain correspondence, coordinate delivery services, providers, and couriers);

• Handling office services (Meeting rooms schedule assistance, other services e.g. massage, cosmetology, etc.);

• Working  with management requests (documents, booking lunch, etc.)

Documentation and employee records:

• Personnel records maintenance and updating (Employee profiles, pictures);

• Administering attendance/working time records (time-off and vacation);

• Maintaining and updating employees’ documentation (passports, NDA's).

Office:

• Keeping office as neat and safe environment. Tight cooperation  with cleaning, handymen, and security team;

• Tracking office supplies and purchase when due (food, stationery, cleaning/kitchen supplies, first-aid kit, etc.);

• Mobile services payments;

• Cooperation with providers/vendors (Analysis of offers, negotiates prices/discounts);

• Identification of possible office (and its operations) improvements (renovations, repairs, etc.);

• Cooperation with branding team, package and delivery process of branded products;

• Internal relocation/layout support.

 Reporting/finances:

• Work and task reporting;

• Daily/monthly planning, ordering, and reporting on office operational expenses;

• Maintain detailed expenses report;

• Other duties may be assigned.

We Offer:

• New office with areas for recreation, well-staffed kitchen facilities, shower, covered bike parking;

• Compensation of medical service;

• Sport compensation: gym-membership reimbursement, small gym on-site;

• Language school;

• Compensation of training: our employees can participate in the training given by external and internal experts;

• PE accounting and support;

• Presents for life events.

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