Assistant (Kyiv, full time)

Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for the project “Utilization and implementation of the Association agreement between the EU and Ukraine in the field of trade/ EU4Business: SME Competitiveness and Internationalization” (hereafter “Project”) in Kyiv to fill the position of the

Assistant (Kyiv, full time)

Area of responsibilities

• Proactively in charge of the smooth running of the office and secretariat 
• Providing conceptual and organizational support to the project management 
• Organizing administrative aspects of activities of the project 
• Maintenance of daily communication between Project management and support unit 
• Organizing smooth internal and external communication of the project management
• Organizing internal and external meetings (including online using IT tools and programmes)
• Maintaining and updating a filing system of the project 
• Keeping track of events' finances, including preparation of service requests, etc.
• Accurate entry of the respective data into the Data management infrastructure (DMI) according to guidelines
• Documents' reception, management, filing, translation into English.
• Ensuring discreet behaviour vis-a-vis third parties in all internal matters
• Reporting regularly to the Programme Director

Requirements

• Bachelor’s degree in a relevant specialization or relevant professional experience 
• 1 to 3 years of experience in a similar administrative position 
• Very good command of English, Ukrainian and Russian language in speaking and writing are required. 
• Knowledge of German language would be an asset. 
• Very good computer skills (MS Office Suite, Excel, PowerPoint etc) 
• Experienced to work in an international team 
• Good self-organization skills
• Result oriented and active workstyle 
• Customer and service-oriented attitude 
• Good communication and negotiation skills
• Willingness to upskill as required by the tasks to be performed 
• Ability to work under pressure

Employment conditions

Full-time position with 40-hours working week. Place of assignment is Kyiv. The contract duration is till May 2024.

GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.

Application

Application comprising of the candidate's CV and a cover letter in the English language explaining the motivation to apply for the job is to be sent  until 21 November 2021, Sunday.

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely.

Only shortlisted candidates will be contacted for the next stages of the recruitment process.