Office Assistant

How would you help us cultivate an engaging work atmosphere in our office and make the working space better?
- Keepit is looking for an Office Assistant to join our team in Lviv, Ukraine
Keepit is set on a mission to help companies around the world protect and manage their cloud-based data. We are a fast-growing software scale-up company with 22 years of experience in data protection. Our team is both academically and culturally diverse, and we have more than thirty different nationalities working together to promote trust and security in a world transforming towards new levels of digitalization. In 2020, Keepit raised $30 million in funding to fuel growth and position Keepit as the category leader in the Backup-as-a-Service market. Keepit covers a broad client base of major corporations and institutions across all sectors and industries globally. Creating an engaging work atmosphere that encourages great collaboration in all areas of the organization. This is crucial for us to surround our employees with care and support in our office and outside it. We need to be able to continuously learn from each other to break down silos, building the best possible software and service for our customers.

Central tasks as an Office Assistant with Keepit will be to:- Manage the daily office needs and improvements such as keeping the office tidy, keeping all things in place, decorating the office, ordering the needed goods and equipment, general seating arrangements, managing repairs, tenant issues, etc.- Assisting with preparing, buying, packing and sending our presents and other parcels.- Prepare and execute company business trips arrangements and bookings.- Ordering, accounting and packing branded presents and souvenirs (newcomer box, presents for anniversaries etc).- Assisting with events and team-building organization.- Implementing requests from employees. - Participate as needed in special department projects.

Required skills/experience:
- Intermediate written and spoken English is a must.
- Solid understanding of general computer use and regular Office suite programs such as Word, Excel and PowerPoint.
- Previous relevant experience with coordination of resources is a plus.
- Being a nice and easy-going person with a positive attitude.
- Being an initiative, proactive and person with good taste.
- Being a detail-oriented responsible person.
- Client-oriented approach.

Would be a plus:- Professional experience in hotel, restaurant or another service business.- Modern technologies and IT understanding.
Our Lviv office is located on the 2nd floor at Lychakivska, 33a, not far from the city centre. We take pride in our multicultural, committed, and pleasant start-up atmosphere at the office, which brings together people with many different backgrounds and skillsets.

A fair and transparent recruitment process
We know that it is just as important that you choose us as the other way around. We believe it to be crucial to cultivate a culture where you feel you belong – this starts already in the recruitment process. Therefore, to be fair and transparent, we want to present the criteria you are assessed by if you choose to let your curiosity fall on us

1. Organizational skills: As an Office Assistant, you will help our existing HR team and will be a part of events, happening in the organization, you will organize office activities and will involve other parties in it. And being able to be organized and high-performing, team-player, sharing your ideas and implementing them is important for us.

2. Office administration: As an Office Assistant you will deal with documents and subcontractors, who provide us with the service. And it is crucial for us so that you are a true details-oriented person, with an eye on the perfect running of the office. Another big part of this role is making the office a cosy place to be for all Keepers. You will have to be independent and proactive here, creative and caring.

3. Collaboration: We are looking for someone who knows how to collaborate with everyone in the organization. You will also have to deal with a lot of external contractors, realtors, landlords, legal partners etc.Internally you will be working with a team of 8 people in Ukraine, including the HR team, our Recruiters, and our colleagues in Copenhagen. Furthermore, collaboration with our team in Copenhagen is a big part of the job, so you must be comfortable with virtual collaboration.

4. Client-oriented and positive environment: We are passionate about our people and what they do to make our product the best. And we are expecting our new Office Assistant to be as in love with Keepers, as we all love them and provide them with the best service possible and even better. We also care about creating a great environment so you will have to cultivate it and make it as friendly and positive as possible.

5. Languages: We use English as our preferred language and being confident in English both written and spoken, is essential for this role. For communication with the local team, it is crucial to be fluent in Ukrainian.

We offer:
- An exciting and challenging job in a successful business. Our culture is characterized by a positive tone, commitment and result-oriented professionalism, heavily influenced by excitement for what we do
- Unique working environment where your opinion matters
- Competitive salary
- Career and professional growth- Long-term employment with 20 working-days paid vacation, health insurance and other social benefits
- Centrally located office with warm atmosphere which creates really good working conditions

If all above describes you, Keepit hopes to have you as our new team member to help us grow in the direction that sustains Keepit’s culture of many different talents and nationalities within an informal and trusting environment.