Compliance and Audit Assistant

It's not an ordinary job! Dear candidate if you are looking for a job that besides other benefits allows you to have a positive impact on other people's lives and you would like to join a friendly, creative, and highly professional international team, this vacancy is just for you. Core values for us are responsibility; impact; enterprising spirit and inspiration. If you're sharing these and are compliant with requirements send us your CV! 

JOB PURPOSE
 The Compliance Assistant contributes to:

• controlling, on a risk-based audit approach, the implementation of ACTED’s processes in compliance with ACTED’s guidelines, specific donor guidelines, best practices and national regulations in the relevant country; 
• developing & actively contributing to action plans agreed with country coordination in order to mitigate the identified risks, and to cope with priorities, budget constraints and organizational context.
• S/He also provides technical support for donor external audits and due diligences preparation and follow up.
• S/He should comply and ensure compliance to the audit code of conduct.

Terms of Reference
Compliance and Audit Assistant

JOB PURPOSE
 The Compliance Assistant contributes to:

(i) controlling, on a risk-based audit approach, the implementation of ACTED’s processes in compliance with ACTED’s guidelines, specific donor guidelines, best practices and national regulations in the relevant country; 

(ii) developing & actively contributing to action plans agreed with country coordination in order to mitigate the identified risks, and to cope with priorities, budget constraints and organizational context.
 S/He also provides technical support for donor external audits and due diligences preparation and follow up.
 S/He should comply and ensure compliance to the audit code of conduct.

DUTIES & RESPONSABILITIES
1. Internal Audit function
 Contribute to implementation of the ACTED standard guidelines and FLAT System at the capital, area and partner’s levels:

a)Control the monthly flow of documentation from the Field to the Capital office; Review documentation compliance level;
b) Support in identifying the compliance issues by filling the compliance checklists (FLA 02) 

2. Provide Support to mitigate the high risks identified
 a) Provide technical support to the Finance, Logistics, Admin, Audit and Programme departments and participate to the action plan implementation to mitigate the risks identified on a monthly basis 

3. Capacity building and Training
 a) Provide practical training for staff on specific areas of ACTED procedures in case of necessity;
 b) Contribute to dissemination and use of knowledge gained through audit activities
 (internal and external audits) among international and national staff;
 b) Participate in monthly coordination meetings to inform the team about the compliance issues and indicated problems.

4. Process improvement
 a) Reinforce current procedures and the quality of ACTED internal control, based on international best practices, donors’ requirements and results of internal & external audits;
 b) Upon request participate to the drafting of specific policies.

5. Transparency
 a) Participate in minimizing risk of fraud and corruption by ensuring adherence to ACTED policies and procedures.

Upon request of the Compliance Officer /Country Director and/or the Audit Director, participate in Fraud cases investigations;

 Other
 a) Provide regular and timely updates on progress and challenges to coordination and other team members;
 b) On a monthly basis on checking and preparation of documents  supporting     Compliance Officer for donors compliance 

c) Check the internal processes and procedures for coherence with national law

d) Possess advanced skills in computer applications like Microsoft Word, Excel, PowerPoint, and other accounting software

e) Strong ability to work with people of diverse backgrounds

Ability to make presentations to a select group within and outside the organization or company.

2 External  Audit function

 Assist to document  collecting the  External audit process

Assist to do a follow-up  during  the external  audit

Qualifications:

• University degree in Accounting/Finance/Economics ( or  last  year of study)
• Good command of English (both verbal and writing);
• MS Office (Word, Excel, Power Point);
• Advanced Excel user (formulas, pivot tables etc.) is a plus.
• Basic accounting knowledge.
• Desire to work as a part of a team and develop in audit 
• Readiness to work full-time.

Conditions

• Official employment according to Ukrainian legislation;
• Competitive official salary defined by the ACTED salary grid;
• Regular performance evaluation and salary increase;
• 28 working days of paid vacation per year;
• A friendly international team of professionals;
• Cosy office in the central part of the city;
• Flexible working hours;
• Career development possibilities;
• Medical insurance in 6 months of work with ACTED.

Applications only in English should be submitted with the title or reference of the position (CV without mentioned position will not be considered) till 11th of October 2021. Only short-listed candidates will be contacted for an interview. ACTED is an equal opportunity employer.