Junior Facilities Coordinator

CBRE Ukraine is a part of CBRE Affiliate Network, the world's largest commercial real estate services and investment firm (based on 2020 revenue). The Company has more than 80,000 employees (excluding affiliates), and serves real estate investors and occupiers through more than 450 offices (excluding affiliates) worldwide.

We are recruiting a Junior Facilities Coordinator for our Client's office in Kyiv

QUALIFICATIONS:

• Excellent telephone and email manner
• Computer literate, preferably some data entry experience
• Demonstrate a natural passion and understanding of quality customer service
• English - Advanced is a must
• Experience within an FM/Customer Service environment providing guest and reception services to the highest standard

DUTIES:

Assist Facilities Coordinator to:

• Ensure visitors facilities (meeting rooms, waiting areas) are checked regularly and always in appear ready for business
• Liaise with Landlord to ensure overall service to users in the building is maintained
• Maintain security and safety standards as required by the Client, ensuring that visitors are escorted and contractors do not have access to areas without the appropriate authorization or supervision maintained    
• Maintain break out and kitchen areas when janitorial team not available
• Ensure that all stock for kitchens is maintained to the agreed level and that orders are checked on arrival
• Ensure that all stock orders are placed on time and that regular reviews are conducted to ensure timely deliveries and seasonal adjustment to stock levels
• Undertake daily building walkthroughs and support meeting room checks in accordance with local processes. Ensure all walkthroughs are documented and actions highlighted
• Carry out monthly workplace inspections
• Carry out small numbers of desk changes and reconfigurations
• Ensure cabling and workspace presentation adheres to local codes and CBRE HSE guidelines and codes
• Build a good working relationship with the Landlords team where applicable
• Ensure coordination of site inductions for CBRE vendors and that local security are always informed in advance of any visits
• Ensure signage and notice boards are kept neat and tidy at all times and that any new signs or reprints adhere to the Client’s standard fonts and dimensions
• Undertake daily/weekly cleaning quality checks and highlight any non-compliance to Serviced Office provider. Ensure all quality checks are documented
• Ensure the stock room is managed and that any issues regarding space is managed and communicated
• Manage the centralized stationery stores, including printer paper, and to maintain the additional stationery orders & records
• Maintain a safe and tidy work place
• In addition to the above mentioned tasks, other activities and responsibilities may be individually defined
• Follow all Health & Safety and Environmental requirements that are defined on work instructions or communicated in training
• Follow required emergency prevention and operational controls
• Report all accidents, occupational illnesses and emergencies

THE COMPANY OFFERS:

• Friendly and professional work environment
• Competitive compensation package
• Corporate mobile communication
• Medical insurance