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HR AND ADMINISTRATION MANAGER

35 935 — 41 525 ₴   based on experience
ACTED
2 года назад
25 августа 2021
Киевул. Обсерваторная 10

It's not an ordinary job! Dear candidate if you are looking for a job that besides other benefits allows you to have a positive impact on other people's lives and you would like to join a friendly, creative, and highly professional international team, this vacancy is just for you. Core values for us are responsibility; impact; enterprising spirit and inspiration. If you're sharing these and are compliant with requirements send us your CV!

1. Responsibilities:

  • Provide Human Resources management:
  • Ensure a regular and timely update of consolidate HR Database for whole mission
  • Supervision of staff in Capital Office & ACTED bases in country level.
  • Supervision of public holidays management and keeping informed all bases.
  • Control & checking attendance sheet of staff and arrangement of monthly report for salary distribution.
  • Ensure the compliance of National staff contract procedure as detailed in ACTED Human Resources Manual.
  • Update and follow up of new Admin /HR formats.
  • Manage the presence of ACTED International staff in Capital GH
  • Manage the guests in GH and follow up the charge payment with Finance.
  • Manage the ACTED office and GH
  • Day to day supervision of Capital’s staff.
  • Supervising the management and monitoring of social benefits paid out (sickness benefits etc)
  • Carrying out disciplinary proceedings and dealing with disputes at the base with the validation of the Head of Human Resources Department
  • Providing support to Managers in the resolution of Human Resources problems

2. Ensure the follow up of the administrative management of international staff:

  • Brief and debrief international staff on administrative issues upon arrival and departure
  • Liaise with Immigration for the process of visa/work permit for international staff
  • Control and centralize break/leave requests and time sheets
  • Follow up on the end of contract dates 
  • Be HQ focal point for the administrative follow up of the international staff
  • Update the individual follow up and expatriate movement files
  • Inform the international staff and follow up on the return form to HQ
  • Provide for the recruitment and training of all employees and promote career development:
  • Plan recruitments and lead the recruitment interviews
  • Training of new staff 
  • Organize Workshops to improve the base Administrators’ knowledge of the ACTED Administrative System and ACTED HR policies
  • Ensure proper follow up of the procedures, implementation and respect of the annual appraisal planning
  • Develop the annual training plan of the mission, insure it implementation and prepare achievement report
  • Develop relationships with universities and partners in the frame of the recruitment and training policies
  • Support the base HR team in the implementation of the tools and procedures for recruitment, appraisals, trainings and career management

3. Setting in place and following up collaboration and coordination in HR with the mission's partners:

  • Analyzing the risks in HR matters and formulating recommendations concerning the selection of partners
  • Implementing and monitoring the modes of HR management in the framework of joint projects
  • Establishing with the partner the HR aspects of partnership conventions and agreements 
  • Ensuring that the undertakings of ACTED and its partners on HR matters are respected
  • Playing a role in consolidating the capacities of partners where a need is identified at base level, taking full advantage of all innovative practices in the management of partnerships

Participate to the definition, implementation and follow up of the national HR policies for the mission:

  • Ensure the update and implementation of HR procedures and tools 
  • Ensure a legal/regulatory watch on any new text that impact the HR management of the mission
  • Contribute to the collection of necessary information and to the revision of HR policies
  • Participate to the revision of the HR strategy and its implementation follow up
  • Contribute to the elaboration of the HR cost and annual HR budgets
  • Provide technical support to the HR team on the bases
  • Check the bases’ monthly reports and synthetize into a mission’s report

Internal Reporting (Titanic Follow up)

  • Gather information from the bases, consolidate the Titanic (Staff report) and send it back to bases to distribute the salary accordingly.
  • Control the Staff cost in ACTED bases on a country level
  • Follow up of Monthly Running costs follow up for ACTED offices, in liaison with the finance department
  • Control Monthly Communication costs follow up for ACTED offices
  • Check and control all staff grade, salary & position to be in accordance with ACTED salary grid and internal process.
  • Prepare a General Summary of the Titanic for Country Director and HQ before 15th of each month
  • Ensure all translations of Human Resources documents

Filing :

  • Supervise the Filing system of all ACTED staff in the country
  • Supervise the personal folders of ACTED expats
  • Control and supervise the Filing and personal folder system of ACTED on Monthly basis by travel to all bases to make sure the system is applied properly and folders have all necessary docs.

REQUIREMENTS:

  • Proven work experience as an HR Manager or similar role
  • Good knowledge of National labor law
  • Hands-on experience with Human Resources Database Systems, Attendance  and Payroll
  • Experience designing compensation and benefits packages
  • Ability to develop clear and fair internal regulations
  • Excellent abilities to conduct trainings for staff
  • Team management skills
  • At least Bachelor Degree in Human Resources Management / Administration or relevant field

Conditions

  • Official employment according to Ukrainian legislation;
  • Competitive official salary defined by the ACTED salary grid;
  • Regular performance evaluation and salary increase;
  • 28 working days of paid vacation per year;
  • A friendly international team of professionals;
  • Cosy office in the central part of the city;
  • Flexible working hours;
  • Career development possibilities;
  • Medical insurance in 6 months of work with ACTED.

Applications only in English should be submitted with the title or reference of the position (CV without mentioned position will not be considered) till 10 September  2021. Only short-listed candidates will be contacted for an interview. ACTED is an equal opportunity employer.

HR

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