Executive Assistant (ID 65326)

WE ARE

SoftServe Global Executive Support Team operates in a fast-paced, dynamic business environment and seeking out a professional who could complement our growing Team. You’ll be part of the organization that has bird’s eye view of the Company have the advantages of working with its top leaders. Our ultimate goal is to provide exceptional support to Executive Management team.

We are looking for an Executive Assistant who can provide professional support to our С-level executives. The ideal candidate for this role should thrive in an environment where things move fast and be interested in learning how global IT organization functions.

YOU ARE

As EA to C-level executives, we expect you to be flexible and able to focus and prioritize your resources as per business needs

• Client-oriented, service-minded, flexible, highly collaborative person, ready to embrace change and willing to go the extra mile when needed
• Globally-minded, passionate about people and have some experience or genuine interest in IT industry
• Having a strong sense of urgency and determination as you would need to follow up with the team and ensuring deliverables and deadlines are met
• Master of time management and prioritization and able to help your executive to get the most out of every minute of the day
• A strong communicator, diplomatic and assertive, and fully proficient in English and Ukrainian, both verbal and written
• Possessing business acumen and business understanding
• Able to work as a part of a Team and establish rapport with colleagues and Executives
• Showing excellent MS Office skills are also required
• A financial or Legal degree is an advantage

YOU WANT TO WORK WITH

C-level executives & their teams and being involved in a number of different tasks – including, but not necessarily limited to

• Completing a broad variety of administrative tasks, including the following: managing an active calendar of appointments; providing assistance with arranging travels, specifically booking flights, hotel accommodations, expense reporting, etc. as appropriate
• Different stakeholders and departments cross-functionally such as Business Trip office, Administration Team, Legal and Finance departments, etc.
• Tracking outstanding issues, anticipating needs, and planning ahead of time
• Filtering emails, phone calls, and invitations, highlighting urgent correspondence, answering as appropriate, printing needed attachments, scheduling and coordinating conference calls
• Arranging in-house/off-site meetings and events
• Arranging in-house/off-site meetings and events, ensuring all the logistics and equipment are available
• Attending the meetings when required, taking and distributing notes, ensuring that the actions are followed by an accountable person
• Helping with different business matters, participate in negotiation with partners, solving crucial business tasks under supervision

TOGETHER WE WILL

• Provide high quality administrative, logistical and organizational support to the Executives help them manage time and energy
• Ensure Executives’ efficiency by securing their time for strategic thinking and things 'only they can do'
• Serve as a bridge for smooth communication between the executive and internal functions
• Continue our journey of a culture of continuous improvement
• Contribute to SoftServe’s Strategic initiatives