Office Administrative Assistant

About our Company

Keepit is a fast-growing IT company that specializes in Cloud-to-Cloud backup. The company has received great support from partners, investors, and customers and is now rapidly expanding. Keepit is owned by two, who have long experience with successfully building up IT companies. 

The company has a unique company culture, talented Team and is a cool working place!

Keepit is a cloud-to-cloud backup service provider. The purpose of our platform is to provide our customers with an immutable historical archive of their primary data in systems such as Microsoft 365, G Suite, Salesforce and Dynamics, to protect them from internal and external threats: human errors, ransomware, simple accidents, etc.
At Keepit, we like to keep it simple. We like to think 'less is more'. We are one of the leading cloud data protection platforms in a very rapidly growing market and we can see that customers like what we do. We are looking for more colleagues to help us do even more.
The Keepit platform is a set of networked services working in concert; we have strong emphasis on performance and reliability and this influences how we approach development and how we write our code.

How would you help us cultivate an engaging work atmosphere in our office?- Keepit is looking for an Office Assistant to join our team in Lviv, Ukraine

KEEPIT is a fast-growing scale-up within the field of IT and data protection. Our mission is to help companies around the world protect their SaaS cloud data. Our team is both academically and culturally diverse, and we have 30+ nationalities working together to promote trust and security in a world impacted by rapid digital transformation.

We are creating an engaging work atmosphere that encourages great collaboration in all areas of the organization. This is crucial for us to surround our employees with care and support in our office and outside it. We need to be able to continuously learn from each other to break down silos, building the best possible software and service for our customers. 

As an Office Assistant at Keepit you will:

• Manage the daily office needs and improvements.
• Be responsible for the management of the building, which includes but not limited to managing repairs, tenant issues, etc.
• Create and follow the budgets for technical purchases, office furniture, kitchen supplies, office services etc.
• Arrange and execute company office events such as social gathering and parties, business trip bookings, conferences etc.
• Supervise processes around improving the office environment such as meeting room equipment setup, decorations and general seating arrangements.
• Assist employees with issues around insurance.
• Participate as needed in special department projects.

Required skills/experience:

• Intermediate written and spoken English is a must.
• Solid understanding of general computer use and regular Office suite programs such as Word, Excel and PowerPoint.
• Previous relevant experience with coordination of resources.
• Responsible approach and efficiency working with finance and reporting.
• Being a nice and easy-going person with a positive attitude.
• Being a detail-oriented person.
• Client-oriented approach.

Would be a plus:

• Professional experience in hotel, restaurant or another service business.
• Experience dealing with contracts and/or accounting.
• Modern technologies and IT understanding.

Our Lviv office is located on the 2nd floor at Lychakivska, 33a, not far from the city centre. We take pride in our multicultural, committed, and pleasant start-up atmosphere at the office, which brings together people with many different backgrounds and skillsets.

A fair and transparent recruitment process

We know, that it is just as important that you choose us, as the other way around. We believe it to be crucial to building a service you can believe in and cultivate a culture where you feel you belong – this already begins in the recruitment process. In order to be fair and transparent, the following is the criteria you are assessed by if you choose to let your curiosity leads you to Keepit.

1. Organizational skills: As an Office Assistant, you will help our existing HR team and will be a part of events, happening in the organization, you will organize office activities and will involve other parties in it. And being able to be organized and high-performing, team-player, sharing your ideas and implementing them is important for us.

2. Office administration: As an Office Assistant you will deal with documents and subcontractors, who provide us with the service, you will work with finance and reporting. And it is crucial for us so that you are a true details-oriented person, with an eye on the perfect running of the documentation.

Another big part of this role is making the office a cosy place to be for all Keepers. You will have to be independent and proactive here, creative and caring. 

3. Interdisciplinary collaboration: We are looking for someone who knows how to collaborate with everyone in the organization.

You will also have to deal with a lot of external contractors, realtors, landlords, legal partners etc.

Internally you will be working with a team of 7 people in Ukraine, including the HR Coordinator, our Recruiters, and our colleagues in Copenhagen. Furthermore, collaboration with our team in Copenhagen is a big part of the job, so you must be comfortable with virtual collaboration. 

4. Client-oriented and positive environment: We are passionate about our people and what they do to make our product the best. And we are expecting our new Office Assistant to be as in love with Keepers, as we all love them and provide them with the best service possible and even better. We also care about creating a great environment so you will have to cultivate it and make it as friendly and positive as possible. 

5. Languages: We use English as our preferred language and being confident in English both written and spoken, is essential for this role. For communication with the local team, it is crucial to know Ukrainian. 

Terms and conditions

Process: Please admit your CV. Selected candidates will be contacted on an ongoing basis.

Scope: As soon as possible.

The position: Full-Time occupation (40 hours per week).

Salary: The compensation package is market competitive and will be negotiated with the successful candidate.

For more information about Keepit visit www.keepit.com. If you have any questions about the job or the recruitment process, please feel free to reach out to Maryna Hnatyk at Отправить резюме or via phone: Показать контакты +38 067 329 45 06 .

We offer:

• An exciting and challenging job in a successful business. Our culture is characterized by a positive tone, commitment and result-oriented professionalism, heavily influenced by excitement for what we do
• Unique working environment where your opinion matters
• Competitive salary
• Career and professional growth
• Long-term employment with 20 working-days paid vacation, health insurance and other social benefits
• Centrally located office with warm atmosphere which creates really good working conditions

If all above describes you, Keepit hopes to have you as our new team member to help us grow in the direction that sustains Keepit’s culture of many different talents and nationalities within an informal and trusting environment.