Personal Assistant to General Manager

Principal Responsibilities:

• Read and analyze incoming and outgoing mail, memos, submissions and reports.
• Establishes meetings. Maintains appointment schedule. Confirm appointments, arranges transportation, hotel arrangements and other items as appropriate to the occasion.
• Establishes and maintains reminder calendar, both written and verbal to function director.
• Places local and international telephone calls, answers, screens, routes incoming calls, takes messages if required, arranges conference calls; uses judgment on whether to offer a response, takes a message, transfers to alternate employee.
• Types correspondence, documents, forms, reports, presentations on an accurate and timely basis.
• Makes travel arrangements: hotel, flight reservations and visa transactions.
• Meets and greets visitors; performs introductions, translations and external services as situation requires.
• Prepares / follows up / files expense reports, travel and leave request forms, purchasing orders.
• Personal tasks assigned by the manager.
• Maintenance of stationary.
• HR activities support

Success Criteria:

• High quality service to the clients by being on time, proactive, positive and having set priorities to use time effectively.

Cultural Diversity:

• Ability to work in multinational environment.

Knowledge/Skills/Abilities:

• Experience in the role of Personal Assistant / Department Assistant is a plus
• Computer software skills (Word, Excel, PowerPoint, SAP)
• Customer & Client orientation
• Building collaborative working relations
• Good communication skills
• Attention to details
• Problem Solving
• Analytical Thinking
• Planning & Organizing
• Delivers Results
• Languages: Russian, English Advanced