Health Project Manager

Premiere Urgence Internationale (PUI) is a non-profit, non-political and non religious humanitarian NGO. PUI started humanitarian intervention in Ukraine in February 2015. The mission's objectives are to improve or restore equitable access to primary health care for the local and displaced population affected by the military conflict and to improve their living conditions by covering their fundamental needs.

 Place of work - Lviv, Lviv region.

Qualifications

Education Degree: Health background (Medical doctor/ public health/ paramedics/ nursing), Project management or other related field as a plus.

Work experience: At least 2 years of experience in project management/implementation in the humanitarian field. Experience in implementation of health programs. 

As a plus will be previous experience as project manager, expatriate experience in conflict-affected countries, experience in mental health and psychosocial support activities

Language Skills: Fluent in English, Ukrainian and Russian. 

Knowledge & skills: Strong management skills, knowledge of international health standards and procedures, project cycle management, solid programmatic, financial, and organizational planning skills. Knowledge of MHPSS programming will be asset. 

Computer skills: Confident user of Microsoft Office (with focus on Excel and Word) and Outlook Express, Kobo toolbox as a plus.

 Tasks and Responsibilities: 

 1. Project implementation 

• Planning of the implementation of activities.
• Supervising and monitoring the implementation of activities by the team.
• Ensuring that the project implementation complies with proposals, contracts, technical requirements, regulations and standards of quality. This includes donor and PUI rules, as well as guidelines provided by the coordination team.
• Ensuring the project reporting is done in compliance with PUI and donor requirements.
• Writing the first version of required internal and external reports related to the project
• Participating in proposals’ writing in his/her technical field.
• Ensuring the implementation of the program is done in accordance with the calendar and the budget of the project.

 2. Team supervision / team management

• Supervising and coordinating the work of the team on a daily basis. 
• Ensuring the team benefits from the means, conditions and atmosphere necessary to achieve their objectives. Identify needs and address them with the rest of the organization through the proper channels.
• Proposing the adequate team structure (chart flow), and implement it with the validation of Field Coordinator. This includes designing proper communication flows, share of roles and responsibilities, plans of actions, team chart, etc – and their updates when necessary.
• Ensuring the ECHO project team management is realized in compliance with PUI regulations, especially HR and administrative.

 3. Logistics, Finances, Administration

• Monitoring and managing the budget lines whom he/she is responsible for. This includes procedures such as the FFU update, cash and payment forecast, etc.
• Ensuring all PUI HR procedures are correctly implemented within the team.
• Conducting the HR procedures he/she is directly responsible for, such as appraisals or sanctions. 
• Ensuring operational relevance of administrative processes linked to the program implementation (for example: technical input for partners’ contracts and MoU).
• Ensuring the log/admin/fin needs of the projects are properly addressed. This requires in particular:
• The supervision of logistics needs of EECPs’ activities.
• Proper coordination, under the supervision of Field Cooordinator, with the log/admin/procurement departments (based in Konstantinovka/Kiev).
• Preparing purchase requests with support of Officers to launch procurement process according to work plan.

 4. Internal coordination

• Reporting continuously to the Field Coordinator on the achievement of his/her objectives, the implementation of the program and the needs identified on the field.
• Reporting to Health Coordinator on the required technical aspects.
• Communicating the needs and requests of his/her team to the other departments, using the proper communication channels, and ensuring his/her team does the same with proper anticipation and level of formalization.

 5. Security

• Responsible for the compliance to the security policy on the activity sites, in PUI subbases and during the movements of his/her team. 
• Reporting on the security situation to Field Coordinator and to Log/Security Assistant.
• Ensuring PUI security regulations are implemented by the program team, and that the proper validations are obtained.
• Contributing to PUI’s security analysis by his/her input upon request.
• Responsible for the compliance with anti-COVID policy as well as makes supervisees compliant with it

 6. Representation / external coordination

• Taking part in technical meetings, working groups and clusters and provide appropriate feedbacks upon request.
• Establishing and maintaining good relations with local participants and communities (populations) in the operational fields.
• Representing PUI when asked and/or delegated to do so.

 7. Strategic development

• Monitoring and analysing at his/her level the evolution of humanitarian needs, operational, security or legal constraints, presence and operations conducted by partners, and the general relationship of PUI with authorities and partners. 
• Contributing to the strategic design led at Coordination level.
• Contributing to the design of future projects.
• Contributing to the technical assessment of humanitarian needs in the scope of his/her technical area.

CONDITIONS

Starting time: May 2022

HOW TO APPLY:

Interested candidates should submit their CV and cover letter including at least 2 reference contacts.

Application should be sent before 15.05.2022

 Only candidates shortlisted will be contacted. PUI reserves the right to close the vacancy prior last day of application submission.