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Dr. Reddy's Laboratories — вакансия в Personal Assistant to Group Country Head
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Personal Assistant to Group Country Head

Dr. Reddy's Laboratories
2 года назад
25 сентября 2021
Киев

International pharmaceutical company Dr. Reddy's Laboratories announces vacancy of Personal Assistant to Group Country Head (GC Head) for the period of maternity leave.

 

Key Requirements:

  • University Degree (Linguistics is preferred);
  • 3+ year of professional experience within a foreign or structured company at similar position;
  • Knowledge of languages: Ukrainian, Russian – native speaker; English – fluent;
  • Knowledge of Microsoft Office (Excel, Power Point, Word);
  • Tactful, diplomatic, high level of self-organization, proactive, dynamic and responsible.

Duties and responsibilities:

 

  • Provision of necessary technical support to GC Head;
  • Planning of GC Head working day (meetings, calls, receptions, etc.);
  • Ordering for GC Head transport, tickets, arranging meetings, negotiations, etc.;
  • Presence at negotiations, business meetings, special receptions with the GC Head; fixing of the results of meetings, negotiations;
  • Communicating with enterprises, state bodies and local self-government bodies to complete tasks identified by GC Head, which do not require his personal involvement; receiving documents and information necessary for him from state bodies, local government bodies upon his instructions;
  • Receiving letters sent to GC Head, keeping their records, reporting / transfer to GC Head;
  • Collecting of materials and information required by GC Head, preparation of analytical, informational, reference and other materials and providing them to GC Head;
  • Translating into English and from English to Russian/ Ukrainian business documents (contracts, presentations, commercial offers, etc.), emails, negotiations, meetings with clients / partners, visitors;
  • Work with expatriate employees and their families: providing support to foreign workers in questions related to obtaining a 'D' visa for entry into Ukraine; receiving and updating employment permits; receipt and renewal of temporary residence permits (TRPs), tax identification numbers and other permitting documents in the territory of Ukraine; preparation of the package of documents – documents for the private invitations – for family members and relatives of the expatriates;
  • Providing visa support to employees of the Company who travel abroad and providing visa support to colleagues from other countries who plan to come to the Company for business trips; coordination with the respective internal and external parties the accommodation/transportation for the colleagues arriving/departing for a business trip;
  • Development and updating of the corporate website of the Company;
  • Coordination of the translation requests of Company’s departments including but not limited to: receipt of the requests, cooperation with the translation agencies, elaboration/verification of the translation accuracy, coordination of the notarization process; 
  • Coordination of the documents’ legalization process further to the request of Company’s departments;
  • Preparation of the payment requests in 1C including but not limited to the following activities: translation, notarization, accommodation, transportation, legalization, receipt and renewal of the permitting document for expatriates, visas etc.;
  • Handling of the payment requests prepared by other departments: getting documents signed by the Director General, Director and Head of Representation. 

The company offers:

  • Official employment, work in an international company;
  • Medical and life insurance;
  • Salary is the subject of negotiation and depends on the experience and skills of the candidate;
  • Flexible working hours from 8:00 to 17:00 or 8:30 to 17:30.

Our office is located in the Business Center «Europe», 103 Stolychne Highway, Kiev. 

It is possible to use free shuttle bus from «Vydubychi» metro station to the office and back.

Please provide your application in English with indicated salary expectation. 

Елена

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