Database Assistant

Database Assistant

Terre des hommes Ukraine

Terre des hommes Ukraine is recruiting an Assistant Field Officer for its field office in Mariupol, Donetsk region.

Start date As soon as possible

Contract 10 months, local contract (no expatriate benefits), full-time contract, renewable.

Location Mariupol, Donetsk region with field travel in the region.

We encourage local candidates to apply.

Deadline for applications is March 31, 2021

BACKGROUND

Terre des hommes is the leading Swiss organisation for children's aid. Through our health, protection and emergency relief programs, we provide assistance to over three million children, youth and their families in more than 45 countries each year. Through a rights-based approach, Terre des hommes (Tdh) aims to guarantee a respect for and the implementation of the rights of children to bring about positive and sustainable change, both at institutional and community level. Tdh develops programs that support children and youth rights and their best interests, create a strong local presence in close proximity to children, their families and communities, establish close cooperation with local bodies based on respect. Tdh has built expertise in Europe (Romania, Moldova, Albania, Kosovo) in programs aimed at supporting vulnerable families with children to develop income generating activities. In Ukraine, Tdh has worked since 2009 through partnerships and established offices legally since 2014. The programs in Ukraine address children and youth in the conflict affected area of East Ukraine. We have established strong collaboration with regional education departments and are working in 120 schools in East Ukraine, including Vocational Education Institutions (VEIs).

For more information, please check https://www.tdh.ch/en  , www.facebook.com/TdhUkraine/

ROLE DESCRIPTION

The Database Assistant supports the direct implementation of the "Psycho-social wellbeing and inclusive community environment for children in East Ukraine" program by ensures performed data entry using MS Excel database. Emphasizing accuracy in entering information on beneficiaries for inquiries, creating and maintaining accessible, retrievable computer archives and databases, incorporating current advances in electronic information storage technology, maintaining the Tdh Ukraine M&E database, providing general administrative assistance to the M&E Officer and Field Officers in the support of the maintenance of Tdh Ukraine database. 

MAIN RESPONSIBILITIES

• Contributes to the development of evaluation and assessment tools (questionnaires, application forms etc.) for identification of project beneficiaries in his/her respective area;
• Contributes to the coordination and information sharing mechanism with contact persons at local level (urban and rural areas) with the state and non-state actors (district social policy departments, INGO, NGO etc.) for identification of project beneficiaries in his/her respective area;
• Supports project manager and officers to manage high-quality data collection;
• Analyses data gathered for reporting, organisational learning, new project proposal writing;
• Guides staff/ volunteers on data collection and understanding of tools; coordination clusters and OCHA);
• Cooperates with the M&E Officer, project managers, partners to develop and publish good practices publications;
• Documents and maintains M&E database;
• Conducts field visits together with the project team;
• Monitors and evaluates the process of project implementation, accordingly, fixes indicators and coefficients, update and report to supervisor on achievements and constraints on a regular basis
• Participate in training project staff to use questionnaires and/or enter data
• Guides field staff to collect data (against project indicators) and understand monitoring tools
• Ensure the compliance with the internal guidelines regarding the risk of theft, armed robbery, corruption, embezzlement, errors and losses. Commit to respect Tdh Risk Management Policies including Child Protection and Safeguarding policy, Anti-theft Fraud and Corruption Policy and Whistle Blowing Policy. Report any breach observed in the framework of this policies during his/her professional activities both as regards the proven or suspected offence and preventive breach;
• If necessary, support other processes in the implementation of project activities; 

YOUR PROFILE

• University degree in relevant field;
• A minimum of 1 year of previous experience in data collection, ideally in NGO but not necessarily;
• Experience in using such computer software as Microsoft Office, knowledge of database package Excel;
• Ability to respond to inquiries independently and follow-up on requests in an efficient manner;
• Efficient management of the workflow with minimal supervision;
• Resourceful in gathering, verifying and analyzing monitoring data with ability to interpret information and reports;
• Strong organizational, planning, prioritizing and administrative skills;
• Ability to work collaboratively and productively within a multidiscipline and multicultural environment;
• Fluency in Ukrainian, Russian required and English is a strong advantage

TO APPLY:

Qualified applicants are encouraged to submit their CV and motivation in English to:

Please include "Database Assistant " in the subject line of the application email.

Child Safeguarding Policy:

To commit to respect Tdh Risk Management Policies including: Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.

GDPR compliance:

By sending your application, you agree that your personal data will be used in the recruitment process. All the documents we will request in different steps of the recruitment process will only be used for this purpose. All staff involved in recruitment and selection are aware that data protection rules apply, and that personal information will be treated confidentially. According to our policy, we will keep your application documents for the period of the recruitment only.

Due to an anticipated high number of applications, Tdh is not able to respond to every applicant individually. Please note that only short-listed candidates will be contacted for the first interview.