Personal Assistant to Excecutive Director

The International Charitable Foundation 'Alliance for Public Health' announces external recruitment to fill the position of Personal Assistant to Excecutive Director.

The International Charitable Foundation 'Alliance for Public Health' is a leading non-governmental professional organization which makes a significant impact on the epidemics of HIV/AIDS, tuberculosis, viral hepatitis and other socially dangerous diseases in Ukraine in cooperation with state partners and civil society organizations through providing financial and technical support to relevant programs, which cover over 300,000 members of most vulnerable populations, which is the highest indicator in Europe. Alliance team includes over 100 professionals who are based in Kyiv.

POSITION REQUIREMENTS: 

• Strong motivation to this kind of work.
• University degree.
• 1 year plus of working experience in international organization.
• Experience of successfully working with senior management (essential).
• Excellent oral and written communication skills in English, Ukrainian and Russian are essential.
• Analytical skills and attention to details.
• Good correspondence maintenance skills.
• High level of computer literacy (MS Office; 1 C is a plus).
• Excellent typing skills.
• Interest in healthcare and social issues related to it.
• Ability to develop quick understanding of the organization and ways of working, as well as to establish rapport with key people in the organization.
• Ability to manage multiple tasks and meet deadlines.
• Ability to use initiative and work with little direct supervision.
• Ability to maintain confidentiality.

DUTIES:

• Receiving the ED telephone calls and correspondence and responding, directing, or flagging them as appropriate (the Personal Assistant responds to routine questions and requests and refers higher level managerial requests to the ED and/or directors, as appropriate). Drafting letters in response to routine enquiries concerning ED’s participation in external events, and other letters as appropriate.
• Checking / proof-reading documents submitted to the Executive Director, including draft letters to be signed by ED.
• Managing the ED’s diary and appointments, sorting and filtering requests for the ED’s time while ensuring strategic priorities are met in a timely manner. 
• Coordinating the ED’s travel plans, being a liaison with the administration team on travel arrangements and reporting for overseas visits, workshops and meetings. Ensure visa and travel logistics support is performed accurately and on time.
• Conducting weekly diary meetings with ED to discuss upcoming engagements, invitations and other requests.
• Planning conference calls and meetings, including scheduling and other logistical arrangements for domestic and international conference calls and meetings. 
• Identifying the need for and assisting in the preparation of agenda materials for meetings which the ED attends. Liaising with relevant staff, external organizations as appropriate.
• Creating and modifying documents and presentations for internal and external use by the ED.
• Creating and maintaining files and records, maintaining a comprehensive electronic and paper filing system. 
• Assisting in the preparation of budgets related to the ED, monitor expenditures, and report on variances. 
• Performing special tasks / activities as directed by the ED, including the review, research, summarization or analysis of information. Doing some internet search, assisting with media analysis in the areas / on the occasions of ED involvement.
• Arranging local transportation when necessary.
• Ensuring guests meeting with the ED are well taken care of.
• Providing a service that is in line with the ED’s work habits and preferences.

We offer: work in a dynamic organization with encouraging working environment, attractive remuneration and benefits package, opportunities for professional and career development and growth.

For additional information on the organization as well as its programmatic activities and the positions announced, please visit our web site: http://www.aph.org.ua/

How to apply: Please send your CV and a covering letter in English and Ukrainian/Russian to Отправить резюме . Subject line should contain 'Personal Assistant to Excecutive Director'.

Deadline for applications: 6 pm, February 25th, 2021.

Only successful candidates will be contacted for an interview.

The International Charitable Foundation 'Alliance for Public Health' is committed to equal opportunities and welcomes applications from appropriately qualified people from all sections of the community. Qualified people living with HIV/AIDS are particularly encouraged to apply.