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Office Manager (part time, 50%, Lviv)


Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH in Kyiv is seeking for the project “Energy Efficient District Lviv” a qualified professional to fill the position of the:

“Office Manager (part time, 50%, Lviv)”

The GIZ-project “Energy Efficient District Lviv” is funded by the Germany Ministry of Environment BMUB) through the International Climate Initiative (IKI). The project is implemented by Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) in close cooperation with the Ministry for Regional Development, Building and Housing (MinRegion) and the City Administration of Lviv.

The objective of the project is to support Homeowner Associations in Sykhiv district in Lviv to refurbish their multi-family residential buildings. The comprehensive residential building rehabilitation should match the almost completed EBRD-funded district heating modernization. In addition, a municipal financial support scheme will be established to support energy efficient residential building rehabilitation. The municipal financial support scheme will be closely aligned with the national Energy Efficiency Fund (EEF). The results of the project shall serve as reference for the EEF.

Office Manager performs the following tasks:

Support of the project management and the teams in their administrative and organizational tasks (e.g. ticket procurement, travel expense accounting, room rental, hotel bookings, etc.);

Organization and coordination of project events in Lviv;

Ensuring good communication and information transfer within the projects and to the Clusters and GIZ Country office;

The filing of documents in accordance with GIZ filing rules;

Support in the field of bookkeeping (on-site accounting);

Written and oral translations, as well as translation work in the context of coordination and technical discussions of the project management or short-term experts;

Maintenance of the office space and ensuring the continuous supply of appropriate communal services;

Management of appointments in the conference room.

Required qualifications, competences and experience

Vocational administrative or commercial degree or equivalent

Undergraduate degree

At least 2 years relevant work experience in a similar position

high proficiency in written and spoken English and Ukrainian;

good working knowledge of ITC technologies and computer applications (e.g. MS Office)

basic understanding of technical assistance specifics in a local context in Ukraine;

keen interest in the field of international cooperation for sustainable development in Ukraine with particular focus on climate action and energy efficiency, and urban development

German language knowledge as an asset

consistently approaches work with energy, creative, positive and constructive attitude, pro-activity;

ability to prioritize tasks independently with possible time constraints and workload

outstanding organizational and time management skills, ability to manage multiple tasks simultaneously, solve problems, manage and meet deadlines and maintain a high quality of work

has a calm diplomatic manner and can be good-humored even under pressure

willingness to upskill as required by the tasks to be performed

ability to make new and useful ideas work, improve performance and satisfaction

ability to listen, adapt, transform and get things done

customer and service-oriented attitude


Employment contract until 30.09.2022 on a part-time (50%) basis.

GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.

We are looking forward to your application in German/English, comprising your CV and a cover letter explaining your motivation to apply for the job until the 11th of January 2021.

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely.

Only shortlisted candidates will be contacted for the next stages of the recruitment process.

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