Hr/admin assistant

Remuneration: USD 475 - 510 before taxation

Duty station: Kyiv

Assignment

Under HR & Admin Manager supervision HR/Admin Assistant is responsible for administrative and human resource matters for the Kyiv office and bases according to ACTED guidelines.

Responsibilities

1. 1. Administration

• Assist HR & Admin Manager for preparing all administrative letters;
• Assist HR & Admin Manager in order to make sure that all Admin FLAT procedures are implemented and following regularly;
• In charge of premises contract making and / or renewal as and when requested by HR & Admin Manager;
• Update the Premises follow up table, follow rent payments with logistics and finance.

1. 2. Filing:

• Assist HR & Admin Manager in filing physically and electronically all administration and HR files in capital office.

1. 3. Recruitment

• Prepare vacancy announcements for recruitment of national staff and circulate through relevant channels;
• If requested by HR & Admin Manager, take part in interviewing candidates;
• Inform candidates about result of interviews and follow up hiring of successful candidates;
• Check references of candidates.

1. 4. Staff Follow-Up

• Collect attendance sheets, leave request forms and other required forms from the sub offices on a monthly basis;
• Assist HR & Admin Manager in filing attendance sheets, leave request forms and other required forms in the capital office.
• Any other tasks assigned by line manager

Requirements

• Up to 1 year of relevant experience in HR/Admin, possible employment of just graduated students
• Fluent written/ verbal English is a must
• Strong command of Excel
• Ability to multitasking
• Strong personal interest in humanitarian or human rights issues
• Respect of humanitarian and ACTED core values

Applications only in English should be submitted with the title or reference of the position (e-mails without mentioned position will not be considered) till October 15, 2019. Only short-listed candidates will be contacted for an interview. ACTED is equal opportunity employer.