Administrative manager

Principal Accountabilities:

• Office management
• Contact with landlord on any issues, regarding leasing terms and building's maintenance (water/ electricity /etc),
• Current office maintenance issues (in house handyman/external service providers)
• Furniture. Maintenance / rent/ purchasing
• Office supplies/ Stationary /paper/ sanitary/ food / water / etc
• Supervision. Receptionists / Drivers / Cleaning stuff / Florist/ Courier
• Taxi / transfer company
• Fleet Management
• Safety driving courses on yearly bases / Safety driving courses for new comers
• Control of mileage and fuel consumption on monthly bases
• Training / instructions for new hired car users
• Acceptance and car delivery during car exchange process
• Plan for fleet upgrade
• Company cars - Proof of repair works, tires, Insurance
• Leasing contracts - Budgets, Planning and analyzing of costs, Insurance cases, Monitoring of proper, contracts' execution, Monthly proof of invoices, Reimbursements, Proof of extra costs
• Business Travel
• Contracts with prefer suppliers, Travel invoices verification / processing, Compliance of Travel, policy, Russian visitors support (invitations/ set of dox to customs), Support of visa issuing process for all incoming foreigners who required Ukr visa.
• Contact and processing dox from Associations (Amcham/ EBA)
• Documents flow
• Sponsorships/ membership
• Verifying all invoices regarding fleet (leasing/ parking/ car wash/ etc)
• Collecting and submitting all relevant to payments dox to accounting
• Contracts for all kind of admin/fleet services both existing prolongations/negotiations and new
• Verifying business trips expenses for my reports
• Events
• Organizing all types of events business meetings or reception / corporative parties
• Summer day / Ny Party / Kids day /woman day
• Ny gifts to all employees
• Recognition gifts and diplomas
• Creation of friendly antimother in the office

Education, Experience, Skills:

Minimum Required Qualifications

• Education: University degree
• Languages: Fluent English spoken and written.
• Professional Experience:
• 5+ years of professional experience and min.
• Proven management experience, together with a good record of achieving targets.
• Substantial development and management know-how with proven track record.
• Business partner experience and capacity.
• Experience and capacity of understanding complex international organisations, business

Environment and strategies.

• Project management experience and capacity.
• Change management experience and know how.
• Knowledge of business and management principles involved in strategic planning, resource

allocation, human resources modelling, leadership technique, production methods, and coordination

of people and resources.

• Excellent negotiation skills.

Interpersonal Skills:

• Elevated leadership skills with natural authority.
• Good presentation and analytical skills.
• Strongly customer- and result oriented.
• Assertive, practical, energetic team player.
• Proved negotiation skills.
• Has no hesitation to make difficult decisions if necessary.
• Critical thinker - using logic and reasoning to identify the strengths and weaknesses of alternative

solutions, conclusions or approaches to problems.

• Problem Sensitivity - the ability to tell when something is wrong or is likely to go wrong.
• Developing and building teams.
• Organizing, planning, and prioritizing own and team's work.
• Establishing and maintaining interpersonal relationships within the organization as well as with the

external customers.

• The ability to inspire, motivate and lead a team.
• Initiative, drive and enthusiasm.
• Excellent communication and 'people skills'. - Good planning and organisational skills.