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Office Manager / Assistant to the Programme

Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH


branchНегосударственные организации / NGO




  • полная занятость
  • английский
  • немецкий

Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for the programme "Initiatives of the Infrastructure Programme for Ukraine" in Kyiv to fill the position of an


Office Manager / Assistant to the Programme


Area of responsibilities

  • Ensures the daily office work runs smoothly
  • Manages different Logistics and Facility tasks (office, equipment, inventory)
  • Supports colleagues and experts with all needed travel arrangements
  • Manages incoming and outgoing correspondence (post, fax, email)
  • Organising events, meetings, workshops and seminars
  • Carries out background research and presenting findings
  • Arranges/accepts meetings and telephone calls
  • Interprets and translates as required
  • Welcomes the visitors at all levels of seniority
  • Supports other colleagues in additional tasks as requested by the Management
  • Makes sure that in all processes the GIZ rules and regulations are followed
  • Coordination and Communication with other programme offices in Ukraine and the GIZ Country Office in Kyiv


  • high school degree or certificate/diploma from a recognised clerical college
  • at least 5 years of professional experience in a similar position
  • Internet and PC proficiency with advanced MS Word, Excel, PowerPoint & Outlook skills
  • Excellent knowledge of English, Russian and Ukrainian are required; good knowledge of German language required
  • outstanding organizational and time management skills
  • willingness to upskill as required by the tasks to be performed
  • ability to work co-operatively and effectively within the team and the organisation
  • ability to manage multiple tasks simultaneously, solve problems, manage and meet deadlines and maintain a high quality of work
  • customer and service-oriented attitude
  • flexibility and adaptability to manage changing work requirements and varying volumes of work
  • very good communication skills
  • Motivation
  • Acceptance of business trips within Ukraine due to different programme locations


Employment conditions

Full-time position with 40-hours working week until end of 2019.



In English or German until Thursday, November 15th 2018.


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