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Опубликовано 7 дней назад

Personal Assistant to CEO

Magetic AI

verifiedпроверено

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branchIT - разработка ПО

cityКиев

sitehttp://magetic.com

  • полная занятость
  • английский

We are looking for a responsible Personal Assistant to CEO to provide personalized secretarial and administrative support in a well-organized and timely manner, coordinate projects activities, including simple tasks and larger plans.

You will manage schedules, arrange assignments and communicate progress to all team members.

You will work on a one-to-one basis on a variety of tasks related to manager's working life and communication, so good communication and collaboration skills are essential.

Ultimately, you will ensure our projects are completed on time and within budget.

 

Responsibilities

  • Act as the point of contact between the manager and other Employees
  • Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)
  • Break projects into doable tasks and set timeframes and goals
  • Create and update workflows (JIRA)
  • Monitor projects progress and address potential issues
  • Handle requests and queries appropriately
  • Prepare and provide documentation to internal teams
  • Produce reports, presentations and briefs
  • Act as the point of contact for all participants

REQUIREMENTS

  • Possible work experience as a Project Administrator, Project Coordinator or similar role
  • Hands-on experience with flowcharts, technical documentation and schedules
  • Knowledge of project management software (e.g. JIRA or Trello)
  • English proficiency
  • Outstanding organisational and time management skills
  • Ability to multitask and prioritize daily workload
  • Discretion and confidentiality
  • Solid organization and time-management skills
  • Team spirit
  • High School degree

BENEFITS

  • Competitive salary, fixed in USD
  • English courses
  • Professional and friendly team
  • Opportunity to attend conferences, training, hackathon etc.
  • Interesting project with new technologies: AI, Big DB, Machine Learning etc.
  • Convenient office location
  • Comfortable office facilities (kitchens, lounge zone, coffee machines, candies and cookies etc.)
  • Comfortable workplace
  • Flexible work schedule
  • Paid Vacation, Holidays and Sick Days, etc.
  • Loyalty program including gym membership compensation, medical insurance and saving account
  • Referral program

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