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Опубликовано 1 день назад

Personal Assistant

15000 грн.

Lacoste/SuperStep

verifiedпроверено

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branchТорговля розничная / Retail

cityКиев

sitehttp://shop.lacoste.ua/

  • полная занятость

A reputable international retail brand is looking for a Personal Assistant.

 

Reporting directly to CEO, the personal assistant provides executive support in a one-on-one working relationship. The personal assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Headquarters. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

 

Specific responsibilities as the CEO's PA will include but not be limited to:

 

  • Screening telephone calls, inquiries and requests, and handling them when appropriate and welcoming the CEO's guests
  • Organizing and maintaining the CEO's diary and making appointments
  • Word processing, dealing with correspondence, writing emails/letters and corporate documentation, taking dictation, typing minutes and meeting reports
  • Organizing meetings, and arranging business trips (including flights and accommodations), ensuring the CEO is well-prepared for meetings/business trips, preparing meeting agendas
  • Designing and producing documents, briefing papers, reports, and presentations;
  • Organization of corporate & company entertainment, management meetings, and events
  • Devising and maintaining office systems, including data management, filing, etc;
  • Overseeing office management ensuring the CEO's high standards are maintained
  • Overseeing office procurement and overhead spending as per budget
  • Dealing with CEO's personal matters including holidays, flights, banking, family, housing and other private matters
  • Processing CEO's business expenses and other administrative items
  • Managing CEO's personal driver's daily schedule in line with CEO's daily requirements

 

REQUIREMENTS

 

  • University degree or diploma relating to the field, preferred but not essential
  • Minimum 3 years' experience as Personal Assistant, Office Manager or similar role
  • Proficient in Microsoft Office
  • Excellent written and verbal communication skills in English

 

SKILLS

 

  • Team player with excellent interpersonal skills and a natural ability to build relationships
  • Excellent consultative, strategic thinking, and problem solving skills
  • Entrepreneurial and self-motivated
  • Discretion when handling confidential information
  • Highly attentive to detail and accuracy

 

 

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