Administrative Assistant (Maternity Leave Period)

Premiere Urgence Internationale (PUI) is a non-profit, non-political and non religious humanitarian NGO. PUI started humanitarian intervention in Ukraine in February 2015. The mission's objectives are to improve or restore equitable access to primary health care for the local and displaced population affected by the military conflict and to improve their living conditions by covering their fundamental needs.

Place of work - Kostiantynivka, Donetsk region

Under the supervision of the Field Coordinator and with a strong operational link to the Administrative Coordinator in Kiev, the Administrative Assistant carries out Administrative, Human Resources, Accounting and Financial management of his/her base, in compliance with donor and Premiere Urgence Internationale procedures.

QUALIFICATIONS

Education Degree: Master's degree (specialist's degree) in Accounting/Finance or other related field.

Work experience: At least 1 year experience in finance or other related field.

Language Skills: Fluent in Ukrainian, Russian, and upper intermediate (B2 according to the Common European Framework of Reference for Languages) level in English (speaking/reading/writing).

Knowledge & skills: Basic of accounting management, reporting and control. Good critical thinking; Ability to synthesis a wide scope of information. Solid organizational skills, excellent communication and interpersonal skills. Solid financial and organizational planning skill is highly desirable.

Computer skills: Excellent knowledge of Microsoft Office (with focus on Excel and Word).

ACTIVITIES

Accounting management

• To be in charge of all accounting records related to Kostantinovka base on PUI standards.
• To record all expenses in the excel cashbook on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code etc...)
• To prepare all the monthly closing package and send it to Coordination

Treasury follow-up

• To manage the petty cash and prepare bank transfers.
• To do and follow up pay-outs and advances, within established guidelines.
• To make necessary payments to supplier and monitor due dates for payments of contracts.
• To estimate the base monthly needs for funds and submit cash request to Administrative Coordinator.

Finance

• To support the base on financial procedures and tools.
• To participate in conducting and consolidating the monthly Financial Follow-Up meetings at Kostantinovka base level
• To maintain and update all financial and accounting processes

Administrative management of personnel

• Participate in the monitoring of work contracts on the base and ensure that they are signed on time.
• Participate in recruitment and hiring.
• Supervise the collection, archiving, handling and security of Premiere Urgence Internationale personnel files at Koostantinovka base level.

General administration

• To help the Field Coordinator through all procedures with Ukrainian administrative and financial authorities.
• To represent Field Coordinator when needed.
• To translate any accounting and financial documents recorded in Kostantinovka cashbook.
• To be responsible for archiving all accounting & finance documents according to PUI procedures and send all records to Coordination.

CONDITIONS

Starting date: February 2020

Fixed-term contract with possible extension (maternity leave period will end no earlier May 2021)

Location: Kostyantinovka, Donetsk region

Working days: Monday to Friday

HOW TO APPLY?

Interested candidates should submit their CV and cover letter in English including at least 2 reference contacts.

Applications should be sent before February 20, 2020 

PUI reserves the right to interview candidates on a rolling basis, so the candidate might be selected before the closing date.