Senior Human Resources Assistant (G6)

Deadline for applications - 13 January 2022

Background:

The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professionals for the position of Senior Human Resources Assistant with its main Office in Kyiv. The OSCE is committed to achieving a better balance of women and men within the Organization.

Initial duration of appointment is for 12 months, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission.

All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/.

Please note that applications received after the deadline, submitted in different formats.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine.

Tasks and Responsibilities:

Under the general direction of the Human Resources Officer and the immediate supervision of the National Human Resources Officer, the Senior Human Resources Assistant is responsible for maintaining staffing records and preparing various statistical data and HR analytics in MS Excel, providing interpretation of the OSCE Staff Rules and Regulations, Staff Instructions and HR policies and practices, providing advice and ensuring administrative support required to mission members on general administrative matters related to HR standards. The incumbent works in the organization unit with 5 HR Assistants and 1 other Senior HR Assistant.

The incumbent is responsible for the following duties:

1.    Keeping and updating HR staffing lists in MS Excel and producing various statistical reports and staffing data analysis using MS Excel and reports from Oracle database;
2.    Collecting information and assists in conversion of data for recording in Oracle in connection with benefits, elements, pay methods, assignments, accrual plans absence types, etc. Ascertains staffing requirements of international and local personnel by referral to staffing table and monitoring contract expirations;
3.    Monitoring and administering MM’s benefits and entitlements, complying with the
OSCE Staff Regulation and Rules and other OSCE instructions and assuring accurate recording and correct payroll results;
4.    Providing interpretation of OSCE Staff Rules and Regulations, Staff Instructions, and other relevant instructions and procedures to mission members (MMs); briefing, providing advice and ensuring administrative support as required to international and national MMs on general administrative matters related to standards of remuneration, OSCE Social Security Scheme and Provident Fund, working hours and leave entitlements; Delivering HR introduction part of the Mission Induction Course for newcomers, both national and international;
5.    Ensuring timely notification, initiation and follow up on the performance appraisal process, with purpose to ensure the deadlines in respect of probationary period, contract extension and regular performance appraisal periods are met; Responsible for updating Human Recourses database to reflect any administrative changes, and upon official approval of the extensions prepares adequate contracts for Human Resources Officer's and/or National Human Resources Officer's signature;
6.    Arranging for and/or attends meetings on administrative matters, participates in discussions of new or revised procedures and practices, interprets and assesses the impact of changes and makes recommendations for follow-up action;
7.    When required, coordinating and guiding the work of HR Assistants in the main office and in the field;
8.    Performing other related duties as assigned.

Necessary Qualifications:

•    Ukrainian citizenship or holding permanent resident status in Ukraine;
•    Completed secondary education supplemented by formal training in administration/office work, HR administration;
•    Minimum six (6) years of work experience in Administration, in particular personnel matters and leave administration preferably in an international set up;
•    Professional fluency in English, Russian and Ukrainian languages, excellent written and oral communication skills in the mentioned languages;
•    Computer literate with practical experience and solid skills in Microsoft Office applications, confident user of MS Excel, able to design and produce statistical data and various HR analytics; knowledge of Oracle applications desirable;
•    Customer service oriented; ability to work in a confidential environment and maintain a high level of discretion;
•    Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
•    Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
•    Cultural sensitivity and judgment;
•    Flexibility and ability to work under pressure and with limited time frames.

Remuneration Package:

Monthly remuneration, subject to social security deductions is 1225.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme. Appointments are normally made at step 1 of the applicable OSCE salary scale. 

For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link. 

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.