Office Manager and CEO Assistant

Malmo, Lviv — Sweden/Ukraine

Valkommen!

Please fill in the form to get on the list (we will consider only those candidates who will fill this form and fit our requirements)

https://forms.gle/95x9WzMSW7nZHkJx6

Resultify is a Swedish digital agency with a wide experience in media production, including online advertisement and building web solutions for enterprise clients.

We build standard and custom websites for all kinds of businesses. This can include product management systems, e-commerce solutions, various API integrations (Google, Facebook, Twitter), and more.

Resultify is looking for an Office Manager & Personal Assistant of the CEO (who is in Malmo) to secure administrative Lviv and Malmo offices needs and assist the CEO of the company (we expect you to work from Lviv). As an Office Manager & Personal Assistant to CEO at Resultify you will be responsible for securing internal and external Malmo and Lviv offices processes (e.g. company events, office maintenance, food ordering) and assist Resultify’s CEO.

Required skills

• English level: upper-intermediate (B2) is a minimum requirement
• Tech and computer savvy with an interest to understand software and numbers, data analytics, basic marketing technologies, advanced user of Google Calendar, Google docs, Forms, Spreadsheets, time and task tracking systems
• Good administrative skills and result-oriented
• SMART task and goal setting, be clear and concrete in communication
• Relevant commercial experience 1+ year

Soft skills

• Responsible and executive
• Great communication skills
• Self organised, you can discipline yourself and help others
• Good team player who can also work independently
• You have habit of making notes, lists and being concrete with tasks and goals
• Exceptional planning and prioritising skills
• Willingness to learn more, passionate learner

We offer

• Flat structure
• High level of social trust
• Interesting projects
• Friendly and supportive team
• Dedicated HR, TL
• Possibility to travel to Sweden
• Full-time position with flexible working hours
• Excellent benefits package
• Comfortable workplace in the downtown area of Lviv

Responsibilities

We are searching for new employees to work with:

• Office maintenance (food orders, equipment, etc)
• Problem-solving regarding office needs (utility services, delivery, post, cleaning services, shops, etc)
• Events organization (plan, manage, feedback check)
• Secure internal communication (e. g. emails) and explain ideas in structured and brief way orally and written
• Keep logs and records, prepare helicopter view reports
• Schedule meetings, tasks for CEO in Google Calendar (internal and external)
• Handling administrative, office and personal assignments
• Participate in meetings with employee, clients, partners (eg. as notekeeper)
• Help with HR tasks
• Doing paperwork (writing rules, instructions)
• Oversee the time tracking and reporting

Company and project description Resultify values are:

Success together,

Results in mind,

The full picture,

Sustainability,

Strength in diversity.

Our vision is — Results in mind, creativity at heart. We have a large variety of projects, you can look at part of our portfolio here: https://www.resultify.se/case. Our expertise is in web development, marketing, and consulting, and we do complex package service for our clients, who are mainly B2B clients in Sweden. From time to time, we also take part in social projects.

The person we’re looking for a person who is not afraid to either ask or roll up their sleeves when needed. Our supportive team helps you be yourself and feel welcomed. We’re looking forward to seeing you as a part of our team.

What makes us different is our Scandinavian workflow and management, projects of different duration and complexity, and a high level of social trust. We provide an excellent benefits package after the initial trial period. Sounds interesting? Apply to join Resultify now!