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On behalf of our client we are excited to announce a fantastic opportunity to join a leading international law firm as a Legal Secretary.
As a legal secretary you will provide administrative assistance to attorneys in the management/administration of their practice within the Intellectual Property group.
Essential Functions:
- Prepare attorney correspondence and other documents as requested.
- Manage and open new client matters in an effective and efficient manner.
- Manage attorney calendars and schedules.
- Handle tasks associated with the management of client bills and invoices.
- Schedule and organize complex activities such as meetings, travel, and seminars.
- Maintain and update filing system for the attorneys.
- Organize, prioritize, and manage large volumes of email and phone calls.
- Respond to regularly occurring requests for information.
- Proofread documents for spelling and grammar making appropriate changes.
- Complete check requests and expense reports as requested.
- General office duties, which may include, copying, filing, processing incoming and outgoing mail/email, client and counsel telephone contact.
Qualifications:
- Bachelor degree or equivalent is required.
- A minimum of 3 years secretarial/administrative work experience required. Experience working with attorneys in a law firm environment would be an advantage.
- Must have good knowledge of Microsoft Word, Outlook, Excel, and PowerPoint.
- Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
- Excellent command of English and Ukrainian languages.
- Must have excellent communication, customer service and interpersonal skills to interact with partners, associates, staff and clients.
- Must demonstrate high degree of responsibility and dedication.