Secretary

Philip Morris Ukraine, on behalf of its Partner, is looking for a Secretary

ACCOUNTABILITIES:

• Provide all kinds of administrative assistance to employees within Operations (translations, correspondence processing, stationary supplies), maintain existing processes and coordinate cooperation with departments and affiliates upon instructions performing good knowledge of administrative practices.
• Manage departmental calendar with meetings, appointments, business trips. Reflect vacations and illness of employees of assigned Departments in a timesheet and submit it to Finance department on a monthly basis in order to make sure that timesheets correspond to the time spent at work.
• Coordinate arrangements for a variety of internal meetings, in cooperation with Senior Secretary assemble appropriate materials for meetings/conferences, when required, attend and minute meetings to ensure follow-up actions on request of Director Operations.
• Screen incoming phone calls, where appropriate deal with queries within established guidelines or refer callers to appropriate executives / departments. In latter cases ensure proper follow-up when required and inform Director Operations as necessary.

SKILLS AND COMPETENCIES:

• Education: Last-year student / Higher Education
• Language: English: fluent, Russian and Ukrainian: first language
• Computer literacy — MS Office (Word, Excel, Power Point)
• Communication skills