Office administrator (HR, Marketing support)

We are looking for an Office and HR administrator (+marketing support) to our company in Ukraine with location in Kyiv or Dnipro.

The Office and HR administrator is responsible for organizing and coordinating office operations and procedures, HR administration and coordination in order to ensure organizational effectiveness and efficiency

Key Responsibilities are:

• Reception duties, including answering incoming calls
• Follows up on phone calls and contacts as appropriate
• Answers general emails and administration of postal correspondence
• Organizing and coordinate office operations: printers, IP telephony etc.
• Arrange travel and accommodation plans for employees when required, including visa support for foreign visitors
• Coordinate travel requests, ensure travel requests are compliant with related policies and take facilitator role in difficult cases
• Ensure security, integrity and confidentiality of data of employees and visitors
• Control, monitor and maintain office supplies inventory
• Provide necessary support related to arranging meetings and teleconferences, organization of corporate events all staff meetings, New Year celebration, etc., trainings organization support
• Assist HR Business Partner in daily routine and reporting
• Administration of document flow, keep record of the incoming and outgoing correspondence
• Maintain a safe and secure working environment
• Handle employees and visitors' inquiries and complaints
• Design and implement office policies and procedures
• Manage relationships with external suppliers, service providers and landlord, ensuring that all items are invoiced and paid on time

• Proficient in Microsoft Office Suite Word, Excel, PowerPoint, Outlook
• Solution instead of problems thinking
• Fluent English is mandatory

Core Competencies

• Advanced communication
• Well organized, able to focus on several issues and prioritize effectively
• Leadership skills
• Minimum 5 years relevant experience