Facilities coordinator

We are vital links between an idea for a new medicine and the people who need it. We are the people of PPD — thousands of employees in locations worldwide connected by tenacity and passion for our purpose: to improve health. You will be joining a truly collaborative and winning culture as we strive to bend the time and cost curve of delivering life-saving therapies to patients.  

Our colleagues in corporate strive for excellence in every task, at every moment. We are game changers seeking improvements to processes and more efficient ways of working or adapting to changing financial and industry environments. 

As a member of our Facilities team you work in a collaborative environment to guarantee PPD’s standards for quality, image, and corporate culture are met at your site.  

At PPD we hire the best, develop ourselves and each other, and recognize the power of being one team. We offer continued career advancement opportunities, award winning training and benefits focused on the health and wellbeing of our employees.  

Summarized purpose: 

The Facilities Coordinator supports the Global Clinical Development and Global Clinical Supply offices in Kiev in the delivery of Facilities service throughout the site.

Essential Functions: 

• Performs reception duties, including but not limited to registration of visitors and contractors, mail sorting and distribution, courier shipments, print room management, stationary management, management of all visitors passes, keys and car parking.
• Performs general facility support tasks, such as building security, service inspections and daily checks and reports failures, document storage and project work.
• Plans and supports building and equipment maintenance as per business needs, schedules repairs and interventions.
• Manages contracts and contractors.
• Orders supplies and manages inventories.
• Liaises with landlord, suppliers, contractors, local management and Facilities management on a daily basis.
• Supports H&S on site.
• Presence in the office will be required from Monday to Friday (09:00 am – 06:00 pm). Occasional outside of hours work is possible to respond to facility-related emergencies.

Education and Experience: 

• High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification.
• 1- year or more experience in an administrative position is a plus.

Knowledge, Skills and Abilities:

• Able to work alone, autonomously and with little direction.
• Language skills: good spoken and written knowledge of English is required for the job.
• Highly organized, able to work to tight deadlines, to prioritize workload and utilize time efficiently to maximize the number of tasks completed.
• Team player.
• Perform tasks efficiently and accurately with minimal supervision.
• Consistently positive attitude and the ability to interact effectively with others.
• Strong oral and written communication skills.

Working Environment:

PPD values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive.  Below is listed the working environment/requirements for this role:  

• Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner. 
• Able to move effectively throughout several building, possibly occasional lifting and moving of objects (e.g. incoming shipments).
• Able to use and learn standard office equipment and technology with proficiency.  
• Able to perform successfully under pressure while prioritizing and handling multiple projects or activities. 
• May have occasional exposure to potentially hazardous elements typically found in healthcare environments.    

PPD’s Defining Principles: 

- We have a strong will to win - We earn our customer’s trust - We are gamechangers - We do the right thing - We are one PPD  

If you resonate with our five principles above, and ultimately wish to accelerate the delivery of safe and effective therapeutics for some of the world’s most urgent health needs, then please submit your application – we’d love to hear from you.  

Diversity Statement 

PPD is proud to be an affirmative action employer that values diversity as a strength and fosters an environment of mutual respect. PPD is committed to providing equal employment opportunities without regard to age, race, color, pregnancy, national origin, religion, sex, gender identity, sexual orientation, disability, veteran status or status within any other protected group.