Project Coordinator Financial Advice & Monitoring

Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ) GmbH in Kramatorsk is seeking

Project Coordinator Financial Advice & Monitoring in Kramatorsk

On behalf of the German government, GIZ Ukraine strengthens structures for psychosocial services in selected communities in the Donetsk and Luhansk Regions since May 2019 within the scope of the project “Developing Service Structures and Training Capacities for Psychosocial Support in Eastern Ukraine”. GIZ is working with regional and municipal administrations, as well as non-governmental organisations and local universities, to incorporate psychosocial services into local structures. Psychologists, psychotherapists, social workers and specialists are receiving training to deepen their core skills, thus expanding counselling and support services. Cooperation among Ukrainian and international actors is also being strengthened to create synergies and use resources more efficiently. Additionally, young professionals, such as psychologists and social workers, will benefit from the introduction of new concepts in education, which will increase the reach of psychological and psychosocial services in eastern Ukraine.

Project Coordinator

The Project “Developing Service Structures and Training Capacities for Psychosocial Support in Eastern Ukraine” is looking for a national project coordinator in Kramatorsk with extensive practical experience in working in multi-stakeholder-environments and the willingness and readiness to be focal point for implementing partners regarding their financial questions. The advisor will be responsible for different sub-projects and reports to the project director. The advisor is focal point for questions on monitoring and evaluation. Work experience with GIZ projects is a strong asset. Knowledge of Ukrainian, English and Russian languages is required. The knowledge of German is an asset.

JOB RESPONSIBILITIES:

The Project Coordinator is responsible for:

• implementation of the project goals and activities agreed upon with the Project Director

• innovation and knowledge management as well as results-based monitoring 

• counselling and guiding of external partners regarding financial standards and management of different types of contracts in accordance with German and Ukrainian law and GIZ regulations

TASKS:

Project Management and Coordination

• independently plans and implements assigned sub-projects in close coordination with the Project Director

• independently controls and monitors the budget of assigned sub-projects

• independently develops and implements concepts and strategies and human capacity building approaches (HCD) for assigned sub-projects

• implements assigned sub-project independently, contractually and commercially, taking into account the applicable GIZ rules

• is responsible for the impact monitoring for the project and monitors the implementation of the activities and the achievement of the indicators

• uses Capacity Works to manage assigned tasks 

• compiles the relevant information for joint activities and assignments

• coordinates relevant project activities with colleagues responsible for other sub-projects 

• supports colleagues responsible for other sub-projects if necessary

• cooperates with complex partner and stakeholder settings, with national and international partners on different levels  

Technical Advice

• is actively involved in preparing and implementing capacity building measures, exchange events, cross-oblast visits and the overall work at the regional level

• deals with the design, preparation and implementation of workshops, seminars and other events on issues connected with the regional project’s areas of activity

• drafts proposals for cross-country measures in the format of projects sketches and offers 

• monitors the media regarding the latest administrative and political developments in the GCA, carefully considers this information during the implementation of the relevant activities and suggests adaptations if necessary 

• acts as a focal point for partners regarding their finance-related questions and clarifies them in a joint approach with the Finance-Admin managers of the project

Communication and Networking

• designs and monitors the communication of the ' Psychosocial support ' project with all partners involved 

• establishes and maintains networks between the partners

• actively organizes the public relations work within the framework of the project

• ensures good cooperation between the GIZ country office and the project offices in the GCA

• cooperates with local communities, relevant organizations, non-governmental agencies and individuals in the project environment and with other projects to improve and maintain good working relationships

• communicates local interests and efforts, forwards these and encourages sharing ideas and information for the benefit of the project

• carries out PR measures (GIZ internally and externally) for project activities (articles, newsletters, database with pictures etc.)

Knowledge Management

• compiles information about the work in the project 'Psychosocial support' and ensures the transfer of knowledge both internally and externally 

• ensures knowledge transfer to project information

• develops ready-to-use strategies and technical concepts, including guidelines, manuals and procedures

• draws up reports and presentation documents

REQUIRED QUALIFICATIONS:

• academic degree in social sciences, health sector, Psychology, Law, Economics, Public Administration or similar 

• proven ability to work in the professional context of change processes

• at least 5 year of theoretical and practical working experience in a multidisciplinary environment, preferably with international stakeholders

• at least 5 years of experience in cooperation with complex partner- and stakeholder settings in the public or private sector, experience in different countries in Eastern Europe is a strong asset

• at least 5 years’ experience in project management, prior work experience with GIZ is a strong asset

• proven experience with budget management and managing of financial procedures and processes

• experience with project monitoring and evaluation in the project context, prior experience with GIZ M&E systems is a strong asset

• at least 5 years of working experience with international donor agencies or development Agencies is a strong asset 

• excellent social and communication skill

• proven ability to work in a politically sensitive context

• proven experience and willingness to work in a multidisciplinary project team 

• good working knowledge of ICT technologies (related to software, phone, fax, email and internet) and computer applications (e.g. MS Office, Access or other database programs)

• excellent language skills (written and oral) in Ukrainian, English and Russian are required. The knowledge of German is an asset

REQUIRED SKILLS

• excellent organizational skills and proven ability to meet deadlines

• proven ability to work independently and as part of a team

• strong presentation and communication skills (written and oral) 

• very good working knowledge of digital tools and technologies for information processing, communication, content creation, problem solving and computer applications (e.g. MS Office) as an independent user

• ability and willingness to travel on a regular base within (Eastern) Ukraine and abroad 

• Proven ability to manage multiple tasks at a given time 

• Proven ability to maintain courtesy while communicating internally and externally

Assignment 

The assignment starts as of 01.06.2021. Full-time position with 40-hours working week. The contract duration is until 01.10.2023. Place of duty is Kramatorsk. 

Application

Please send your brief motivation letter, a complete CV highlighting relevant professional experience and education and employers' references in English language until April, 8th 2021. 

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely.

Only shortlisted candidates will be contacted for the next stages of the recruitment process.