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Logistics manager

Premiere Urgence Internationale
3 года назад
22 марта 2021
Константиновка

Premiere Urgence Internationale (PUI) is a non-profit, non-political and non religious humanitarian NGO. PUI started humanitarian intervention in Ukraine in February 2015. The mission's objectives are to improve or restore equitable access to primary health care for the local and displaced population affected by the military conflict and to improve their living conditions by covering their fundamental needs.

Place of work - Kostiantynivka, Donetsk region.

Qualifications

Education Degree: Master's degree (specialist’s degree) in Logistics Management or other related field

Work experience: at least 3 years' experience in logistics management or other related field

Language Skills: Fluent in Ukrainian, Russian, and upper intermediate (B2 according to the Common European Framework of Reference for Languages) level in English (speaking/reading/writing)

Knowledge & skills: Good critical thinking; Ability to synthesis a wide scope of information. Solid organizational skills, excellent communication and interpersonal skills. Solid programmatic, financial, and organizational planning skill.

Computer skills: Excellent knowledge of Microsoft Office (with focus on Excel and Word)

Tasks and Responsibilities:

1. Human Resources

He / She ensures the good HR management of Kostantinovka logistics department (PUI employees and potential daily workers), giving direct supervision to the logistics team and building capacities of the staff.

He/She ensures the direct supervision and the management of the Kostantinovka logistics department.

He/She ensures the setting of objectives to be achieved by the Kostantinovka logistics department and tracks their realization, and leads the staff appraisal.

He/She participates to the hiring process of any staff to be recruited within the Kostantinovka logistics department with the support of Kiev and Kostantinovka administrative department.

He/She contributes to the decision making process regarding any termination of employment contracts within the Kostantinovka logistics department with the support of the Kiev and Kostantinovka administrative department, under the direct supervision of the Field Coordinator and with reference to the Logistics Coordinator advice.

He/She ensures compliance with the Internal Rules of Procedure of PUI within the Kostantinovka logistics department.

He/She ensures the integration of new staff within the Kostantinovka logistics department, ensuring the project(s) context, relevant tools and procedures, and that PUI policies are well understood.

He/She identifies needs and completes training programs for Kostantinovka logistics department’s staff (organizational support, methodology, technical support as the case may be organization of training sessions…).

He/She prepares together with the Logistics Coordinator and with Field Coordinator's final approval the job profiles of local staff under his/her immediate supervision

2. Supply Chain Management 

He/She ensures the good management and documentation of all the supply chain activities at Kostantinovka base level in order to provide the means for programs’ implementation on a timely and good quality basis, and in compliance with PUI procedures and donors’ guidelines.

He/She ensures that all the means necessary to implement programs’ activities at Kostantinovka base and sub-bases level are provided on a timely and good quality basis.

He/She ensures the fulfillment and regular update of all the procurement plans and any other procurement follow-up tool at Kostantinovka base level.

He/She ensures that all the procurement activities are implemented at Kostantinovka base level in compliance with PUI procurement procedures and donors’ guidelines, and are properly documented.

He/She ensures that all the storekeeping activities are implemented at Kostantinovka base and sub-bases level in compliance with PUI storekeeping procedures and donors’ guidelines, and are properly documented.

He/She ensures the organization of all transportation means at Kostantinovka base and sub-bases level, notably by prioritizing the requests on a weekly basis and implementing a proper follow-up of their use.

He/She is the main focal point to organize any good and/or equipment’s delivery to the field or to the coordination and supports in delivery’s reception.

He/she participates in the context of proposal’s writing, to the identification of programs’ needs and preparation of the budget.

3. Asset and premises Management 

 He/She ensures the good management of all the equipments and premises at Kostantinovka base and sub-bases level in compliance with PUI procedures and donors’ guidelines.

He/She ensures that all the assets affected to Kostantinovka base  and sub-bases are properly identified and registered in compliance with PUI procedures and donors’ guidelines.

He/She ensures the good use and maintenance of all assets at Kostantinovka base and sub-bases level in compliance with PUI procedures and following manufacturers’ user manual.

He/She is the main focal point at Kostantinovka base and sub-bases level for the IT assets management and participates to the IT assets’ maintenance in collaboration with Logistics Coordinator.

He/She ensures the proper maintenance of all the premises at Kostantinovka base and sub-bases level.

He/She participates to premises’ administrative management at Kostantinovka and sub-bases base level with the support of Administrative departmeant and under the supervision of the Field Coordinator with reference to Logistics Coordinator.

He/She ensures that all the energy means necessary at Kostantinovka base and sub-bases level are available and are managed in compliance with PUI procedures.

He/She participate to  the identification of the needs regarding assets and premises in the context of proposals’ writing.

4. Vehicle Fleet Management and Maintenance

 He/She ensures the proper use of the fleet, its maintenance and cost efficiency in compliance with PUI procedures and donors’ guidelines.

Support in vehicles rental contracts negotiation.

Supervise the planning and execution of maintenance and repair work on mission vehicles.

Ensures the organization of the schedule of vehicle movements in collaboration with the direct manager of the fleet.

Ensure that a complete breakdown kit is available on board all vehicles.

Permanently ensure that all drivers have received general training and carry out regular testing.

Ensure that drivers are aware of their obligation to adhere to Premiere Urgence Internatinale safety rules and procedures

Check that vehicle log books are in place and are used correctly.

Ensure that fuel consumption and vehicle(s) mileage are monitored, consolidated, analyzed and recorded.

Prevent the misappropriation of fuel and spare parts or other vehicle related PUI property.

Ensure that all vehicles have accompanying administrative documents and that these are correctly filed, monitored and timely renewed.

5. Security 

 He/She and the Field Coordinator ensure the implementation of PUI security guidelines at Kostantinovka base and sub-bases level regarding staff, premises and transportation means.

He/She ensures that all premises at Kostantinovka baselevel are properly equipped in compliance with PUI security guidelines (hibernation kits, first aid kits and extinguishers notably).

He/She ensures that all transportation means at Kostantinovka base and sub-bases level are equipped and used in compliance with PUI security guidelines.

He/She participates under the supervision of Kostantinovka Field Coordinator and with reference to Logistics Coordinator’s advice to the base security plan review and to the context follow-up.

He/She ensures the compliance of PUI field teams to the security regulations.

6. Coordination, reporting and dissemination of information 

He /She ensure all the reporting and information is compiled and disseminated among concerned persons.

He/She is the main focal point for Program Managers for any logistics’ related issue.

He/She ensures the good coordination with Administrative Department to express the finance needs of Kostantinovka Logistics Department.

He/She participates to any relevant internal and external meeting at base level and participates actively.

He/She contributes to the good technical coordination between the Kostantinovka Logistics Department and Kiev Coordination Office.

He/She ensures the proper dissemination and archiving of all the Kostantinovka Logistics Department documentation, in in compliance with PUI procedures and donors’ guidelines.


CONDITIONS

Starting time: March 2021


HOW TO APPLY:

Interested candidates should submit their CV and cover letter including at least 2 reference contacts.

Application should be sent before 15.03.2021


Only candidates shortlisted will be contacted. PUI reserves the right to close the vacancy prior last day of application submission.

Aleksandra

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