Personal Assistant to Executive Officer

We are looking for a dependable and motivated individual to help our Executive Officer with daily life in multiple facets.

A PA's role is to free our Executive’s time from organizing and administrative tasks such as calendar management, travel arrangements, mail handling, and other domestic responsibilities as needed.

The perfect candidate has a great attitude, incredible problem-solving skills, unstoppable drive, professionalism, organization (both digital and filing papers), and natural time management and prioritization skills for days.

Our team is excited to meet you!

Responsibilities

• Manage personal and business diaries, scheduling appointments, maintaining an events calendar, sending reminders, and preparing memos
• Coordinate meetings, conference calls, and interviews, which includes drafting agendas, gathering and printing all necessary documents, preparing reports and presentations, and organizing refreshments
• Coordinate domestic and international trips, transportation, and accommodation
• Act as the point of contact among executives, employees, clients, and other external partners managing information flow in a timely and accurate manner
• Handle emails and correspondence addressed to Executive Officer, which includes reading, analyzing, distributing them as needed, and answering on behalf of Executive Officer or drafting
• Process a wealth of incoming information (oral, written), highlight important information, and abstract submission
• Provide and organize a wide range of services to the Executive Officer

Requirements

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent calendar management skills, including coordination of complex internal and external executive meetings
• Exceptional planning and organization skills with the ability to multitask and prioritize work
• Capacity to handle tight deadlines and last-minute changes, and adapt fast while remaining flexible
• Strong interpersonal, collaborative, and communication skills, able to interact successfully with people of all levels internally and externally
• Excellent written communication skills in Ukrainian, Russian, and English
• English advanced and higher
• Ability to problem-solve independently and make decisions is a must
• Ability to quickly learn new tools and technologies
• Sound judgment and discretion when handling sensitive and confidential information

As a Plus

• Advanced proficiency with Mac / iOS
• Proficiency with Google Workspace
• Proficiency with Keynote, PowerPoint, or similar tool

We offer excellent benefits, including but not limited to:

• Outstanding team
• Great opportunities for education and development within the company (MacPaw xDays, workshops, training, etc.)
• Сare about your health (insurance, office gym, paid sick leaves, etc.)
• Work-life balance support (meditation/sleeping room, 20 vacation days, etc.)
• UX driven office, equipment of your choice
• English courses
• 2 anti-stress cats